Board meeting etiquette is a set of unspoken rules which members must follow in order to ensure a smooth running of meetings. Following proper etiquette helps boards operate at the appropriate level to fulfill their responsibilities and fosters cooperation. Following these guidelines is crucial for a successful board meeting:
Respect for others’ time. Be prepared by studying the materials for the board prior to the time. Beware of distractions such as your phone or emails, and close any unnecessary laptop windows unless there is an emergency. When you are having a discussion, avoid interruptions and conversations that distract the speaker. Take notes and ask questions as needed. If you aren’t sure if the topic is pertinent to the subject, seek clarification from the speaker or the chair of the board.
If you can’t attend an event in person, send the board the agenda and any other reports that are scheduled for discussion in advance so they can review the information and get ready for the meeting. Sending these documents prior to the meeting can save time and allows for the discussion to be focused on the topic that is being discussed.
Be respectful of your fellow board directors, even if you disagree with their views. Keep in mind that the role of the board is to https://www.boardroomother.com/board-meeting-etiquette-5-important-rules/ represent stakeholder and shareholder concerns and to make decisions that will support the company’s success.
